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Traditional Expenses (Legacy)

This guide explains the Traditional Expenses list — Fiskl's legacy expense system — and shows you how to migrate your existing records to Accounts Payable. The list is locked: you cannot create new expenses here.

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Traditional Expenses is only visible to accounts that created expenses in the legacy system. New Fiskl accounts do not see this list. For all new expenses, see How to Add Expenses.

What Changed​

Traditional expenses lived outside your accounting. A legacy expense did not count towards your reports until you matched it with an accounting transaction or added it to an invoice.

Expenses now work the accounting way. Every expense you record — through AI Expenses or by categorising a bank transaction — posts to your accounting immediately. Because of this, the legacy list is locked for new entries. You can still view your existing records, and you can migrate them to Accounts Payable in bulk.

Migrating Expenses to Accounts Payable​

You can convert your traditional expenses into Accounts Payable transactions so they count towards your accounting like all new expenses.

Steps​

  1. Go to Purchasing > Expenses in the left sidebar.
  2. Select the checkbox on each expense you want to migrate, or select the checkbox in the header row to select all.
  3. Select the bulk actions option.
  4. Select Convert to Accounts Payable.
  5. Confirm the conversion.

What Happens Next​

Each converted expense becomes an Accounts Payable transaction with its details carried over. Converted expenses leave the traditional list and appear in your accounting, your Expenses report, and your financial reports.

Which Expenses Cannot Be Migrated​

Some expenses are skipped during migration and remain in the traditional list:

  • Expenses already matched with an accounting transaction — These already count towards your accounting through the matched transaction. Converting them would record the expense twice.
  • Expenses added to an invoice as billable items — These are linked to the invoice and stay where they are.

If you select a mix, Fiskl converts the eligible expenses and leaves the rest in the list. Nothing is lost — the skipped records are already accounted for or attached to an invoice.

What You Can Still Do​

In the Traditional Expenses list you can:

  • View your legacy expense records and their attachments
  • Select expenses in bulk and convert them to Accounts Payable
  • Keep unmigrated records for reference — matched and billable expenses remain visible

You cannot create new expenses here. To record a new expense, see How to Add Expenses.

Common Issues​

Some of my expenses were not converted

This is expected. Expenses that are already matched with an accounting transaction, or that were added to an invoice as billable items, are not migrated. They remain in the traditional list because they are already reflected in your accounting or linked to an invoice. No action is needed.

I can't find the Traditional Expenses list

The list only appears for accounts with legacy expense records. If your account is new, or all your records have been migrated, the list is hidden. All expense work now happens in AI Expenses and Banking.

I can't add a new expense here anymore

The legacy list is locked for new entries. Record new expenses in Purchasing > AI Expenses, or categorise the bank transaction directly in Banking. See How to Add Expenses for both methods.