AI Expenses Overview

AI Expenses automates your expense processing by extracting data from receipt and invoice images using AI and machine learning. Upload your documents and Fiskl handles the data entry automatically.

Why Use AI Expenses

Manual expense entry is time-consuming and error-prone. AI Expenses eliminates data entry by automatically extracting vendor details, amounts, dates, and line items from your uploaded documents.

Key benefits:

• Eliminate manual data entry completely
• Process expenses in seconds, not minutes
• Reduce human error in expense recording
• Automatic categorisation of expenses
• Automatic reconciliation with bank transactions

How It Works

The AI Expenses workflow follows four steps:

1. Upload — Upload receipt or invoice images through the web interface
2. Extract — AI and machine learning extract all relevant data from the document
3. Save — The expense saves to Accounts Payable with proper categorisation automatically
4. Reconcile — The system matches with bank transactions automatically when they appear

Key Features

• Intelligent extraction — AI and machine learning extract vendor name, date, amount, tax, line items, and more
• Automatic categorisation — Suggests the correct expense category based on document content
• Multi-document support — Upload multiple receipts at once for batch processing
• Original document storage — All original images are preserved with the expense record
• Automatic reconciliation — Matches expenses with bank transactions without manual intervention
• Duplicate detection — Automatically rejects duplicate uploads

Usage and Limits

Each plan includes a monthly allowance of scans. Usage is counted per page, not per document. For example, if you upload a five-page invoice, that counts as five scans against your allowance.

Standard plans:

Plan	Monthly Scans Included
Solo	25
Pro	100
Prime	300

Gift and lifetime plans:

Plan Tier	Monthly Scans Included
Tier 1	5
Tier 2	10
Tier 3	15

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The ability to purchase additional scans beyond your plan allowance is coming soon. For details on plan features, see Plans and Billing.

Supported File Formats

AI Expenses accepts these image and document formats:

Format	Extension	Notes
PDF	.pdf	Multi-page documents supported
JPEG	.jpg, .jpeg	Most common format for photos
PNG	.png	High-quality screenshots
HEIC	.heic	Apple photos (auto-converted to JPEG)

Automatic conversions:

• HEIC files convert to JPEG automatically. The original HEIC file is not preserved.
• Large PNG files convert to JPEG for faster processing
• Oversized images are resized to optimise processing speed

Processing Time

Processing time depends on document complexity and system load. Processing is asynchronous, so documents go through multiple stages.

• Simple receipts — A few seconds
• Complex invoices — Up to one minute
• High system load — May take several minutes while queued

You can continue working while documents process in the background.

Accessing AI Expenses

AI Expenses is available from the left sidebar menu:

1. Select AI Expenses from the main navigation
2. Upload your documents to begin processing

You can also access AI Expenses directly at app.fiskl.com/dashboard/expense-ingestion.

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Available Guides

📄️ Uploading Expenses to AI Expenses

Upload receipt and invoice images to AI Expenses for automatic data extraction using AI and machine learning.

📄️ Managing AI Expenses

Review, edit, and manage expenses processed through AI Expenses including verifying extracted data and attached documents.

📄️ AI Expense Reconciliation

Understand how Fiskl automatically matches AI Expenses with bank transactions for seamless expense reconciliation.