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Time & Mileage

This section explains how to track time and mileage in Fiskl for accurate client invoicing and complete expense records.

Why Track Time and Mileage​

Time and mileage tracking helps service-based businesses capture billable work that might otherwise go unbilled. Accurate tracking ensures you get paid for every hour worked and every mile driven.

Key benefits:

  • Capture all billable hours and travel for complete invoicing
  • Maintain records for tax deductions and expense reporting
  • Gain insights into project profitability and time allocation
  • Provide transparent billing details to clients

Key Concepts​

  • Billable entries: Time or mileage that can be added to client invoices for payment
  • Non-billable entries: Work or travel tracked for internal records or tax purposes
  • Rate: The amount charged per hour (time) or per unit of distance (mileage)
  • Line items: Time and mileage entries become line items when added to invoices

How It Works​

Time and mileage entries follow this workflow:

  1. Track: Record time worked or miles traveled
  2. Review: Check your unbilled entries for completeness and accuracy
  3. Bill: Add entries to client invoices as line items
  4. Invoice: Send invoices to clients with detailed time and mileage breakdowns

Time and mileage entries are standalone records that exist independently until you add them to invoices. This gives you the flexibility to track work as it happens and bill clients on your schedule.

You can also set recurring invoices to automatically include unbilled time and mileage entries.

Time Tracking Features​

  • Manual entry: Enter hours and minutes directly for completed work
  • Start/end times: Record when you started and finished for automatic duration calculation
  • Mobile tracking: Track time from anywhere using the Fiskl mobile app

Mileage Tracking Features​

  • Direct entry: Enter miles or kilometers and a rate for quick logging
  • Google Maps: Calculate distance automatically using start and end locations
  • Odometer readings: Record start and end readings for precise tracking
  • Image attachments: Attach photos of odometer readings or receipts for verification
  • Mobile tracking: Log mileage immediately after trips using the Fiskl mobile app

Getting Started​

  1. Set your default rates in Settings > User Preferences
  2. Choose the tracking method that fits your workflow
  3. Record time and mileage as you work
  4. Review unbilled entries regularly
  5. Add entries to invoices when you are ready to bill clients
  • Time Tracking — Record billable hours using manual entry or start and end times
  • Mileage Tracking — Log business travel using direct entry, odometer readings, or Google Maps
  • Billing Time and Mileage — Add time and mileage entries to client invoices