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Client Aging Report

This guide explains how to use the Client Aging Report in Fiskl to track outstanding customer invoices and manage your accounts receivable effectively.

What is the Client Aging Report?​

The Client Aging Report provides a comprehensive view of your accounts receivable, showing which invoices are outstanding and how long they've been unpaid. This tool helps you monitor cash flow, identify collection issues early, and maintain strong customer relationships.

Why use the Client Aging Report?

The Client Aging Report helps you:

  • See all outstanding customer invoices at a glance
  • Identify slow-paying customers or potential bad debts
  • Manage and forecast cash flow more effectively
  • Prioritize which invoices need immediate follow-up
  • Make informed decisions about customer credit policies

Key Features​

The Client Aging Report offers customizable options to fit your business needs:

  • Flexible date selection: Choose any date range for your analysis
  • Customizable aging periods: Group invoices by day, week, month, or quarter
  • Adjustable buckets: Set how many aging periods to display, with older invoices automatically grouped in a final bucket
  • Client filtering: View reports for specific clients or all clients at once
  • Two view modes: Switch between summary and detailed breakdowns
  • Number formatting: Divide large amounts by 1,000 for easier reading

How to Generate the Report​

  1. Navigate to the reports section

    Click Accounting in the left menu, then select Reports.

  2. Open the Client Aging Report

    From the reports list, click Client Aging Report.

  3. Customize your report settings

    Configure these options to match your needs:

    • Date range: Select the period you want to analyze
    • Bucket grouping: Choose day, week, month, or quarter
    • Number of buckets: Set how many aging periods to display
    • Client filter: Select all clients or choose specific ones
    • View type: Toggle between summary and detailed views
    • Number formatting: Enable the option to divide amounts by 1,000

Understanding the Report Views​

Summary View​

The summary view shows a high-level overview organized by client:

  • Client: Customer name
  • Current: Invoices due within the current period
  • Aging Buckets: Amounts organized by time period (for example, 1-30 days, 31-60 days)
  • Older: Invoices beyond your last aging bucket
  • Total: Complete outstanding balance for each client

Detailed View​

The detailed view breaks down each individual invoice:

  • Client: Customer name
  • Invoice Number: Unique invoice identifier
  • Invoice Date: When the invoice was created
  • Due Date: When payment is expected
  • Original Amount: Full invoice total
  • Remaining Amount: Current outstanding balance
  • Current and Aging Buckets: How the remaining balance is distributed across time periods

Analyzing Your Report​

Use these strategies to get the most from your Client Aging Report:

  1. Identify payment patterns: Notice which clients consistently pay on time and which tend to delay payment

  2. Spot potential problems: Pay close attention to invoices moving into older aging buckets

  3. Prioritize collections: Focus your efforts on larger amounts and older outstanding invoices first

  4. Evaluate credit policies: Use payment patterns to inform decisions about credit limits and payment terms for individual clients

  5. Forecast cash flow: Estimate when you're likely to receive payments based on aging information

Pro Tip

Review your Client Aging Report weekly or monthly to catch collection issues early and maintain healthy cash flow.

Customizing the Display​

Adjust these settings to match your reporting needs:

  1. Bucket grouping: Use weekly buckets for short-term analysis or monthly buckets for longer-term trends

  2. Number of buckets: Increase for more detailed aging information or decrease for a simpler overview

  3. Client selection: Analyze specific high-value clients individually or review all clients for a complete picture

  4. View mode: Use summary view for quick insights or detailed view when you need to examine specific invoices

About the Older Bucket

The Older bucket automatically captures all invoices beyond your specified aging periods, ensuring you never miss long-outstanding balances.

Exporting Your Report​

To share or analyze your report in a spreadsheet:

  1. Click the export button

    Look for the export option in the top-right corner of the screen.

  2. Choose your format

    Select either Google Sheets or Excel format for your export.

tip

Exporting to a spreadsheet lets you create custom charts, combine data with other financial reports, or perform additional analysis.

Best Practices​

Follow these recommendations to maximize the value of your Client Aging Report:

  1. Review regularly: Schedule weekly or monthly reviews to stay on top of collections

  2. Act promptly: Use the report to guide timely follow-ups on overdue invoices

  3. Customize aging periods: Align your bucket groupings with your standard payment terms and industry practices

  4. Track changes over time: Compare reports month-to-month or year-to-year to identify improving or declining trends

  5. Combine with other reports: Use insights from the Client Aging Report alongside other financial reports for a complete view of your business health

By regularly reviewing and acting on your Client Aging Report, you can improve collections, maintain better cash flow, and make informed decisions about customer credit policies.