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Time & Mileage

This section explains how to track time and mileage in Fiskl and helps you accurately bill clients and manage business expenses.

Why Track Time and Mileage​

Time and mileage tracking helps service-based businesses and professionals capture billable work that might otherwise go unbilled. Accurate tracking ensures you get paid for every hour worked and every mile driven.

Key benefits:

  • Capture all billable hours and travel for complete invoicing
  • Maintain records for tax deductions and expense reporting
  • Gain insights into project profitability and time allocation
  • Provide transparent billing details to clients
  • Track productivity across projects and clients

Key Concepts​

Understanding these concepts helps you use time and mileage tracking effectively:

  • Billable entries: Time or mileage that can be added to client invoices for payment
  • Non-billable entries: Work or travel tracked for internal analysis or tax purposes
  • Rate: The amount charged per hour (time) or per unit of distance (mileage)
  • Line items: Time and mileage entries become line items when added to invoices
  • Rounding: Automatic adjustment of time entries to standard billing increments

How It Works​

Time and mileage tracking in Fiskl follows a simple workflow:

  1. Track: Record time worked or miles traveled using your preferred method
  2. Review: Check your unbilled entries to ensure completeness and accuracy
  3. Bill: Add entries to client invoices as line items
  4. Invoice: Send invoices to clients with detailed time and mileage breakdowns

Both time and mileage entries are standalone records that exist independently until you add them to invoices. This gives you flexibility to track work as it happens and bill clients on your schedule.

Time Tracking Features​

Fiskl offers multiple ways to track time to match how you work:

  • Timer: Start and stop tracking as you work for automatic time capture
  • Manual entry: Enter hours and minutes directly for completed work
  • Start/end times: Record when you started and finished for automatic duration calculation
  • Rounding options: Round to standard increments like 6, 10, or 15 minutes
  • Mobile tracking: Track time from anywhere using the Fiskl mobile app

Mileage Tracking Features​

Track business travel with methods that fit your workflow:

  • Direct entry: Enter miles or kilometers and rate for quick logging
  • Google Maps: Calculate distance automatically using start and end locations
  • Odometer readings: Record start and end readings for precise tracking
  • Image attachments: Attach photos of odometer or receipts for verification
  • Mobile tracking: Log mileage immediately after trips using the mobile app

Getting Started​

To begin tracking time and mileage in Fiskl:

  1. Set your default rates in Settings > Company Settings
  2. Choose which tracking method works best for your workflow
  3. Start recording time and mileage as you work
  4. Review unbilled entries regularly
  5. Add entries to invoices when ready to bill clients

Available Guides​