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Creating Products

This guide explains how to create product templates in Fiskl that streamline your invoicing process and ensure consistent pricing across all transactions.

What Are Products​

Products are tangible items your business sells, such as physical goods, software licenses, or equipment. Each product template stores standard information like price, tax rate, and description that populates automatically when you add it to an invoice.

Before You Begin​

Ensure you have:

  • The product name and pricing information
  • The correct ledger account for revenue tracking (usually "Sales of Products")
  • Tax rate information if applicable
  • Any product images or specification documents

Creating a New Product​

Steps:

  1. Go to Products & Services in the left sidebar

  2. Select the + icon or New Product/Service

  3. Ensure the Product tab is selected (not Service)

  4. Complete the required fields:

    Name Enter a clear, descriptive name your team will recognize. Example: "Pro Software License - Annual"

    Unit Choose the measurement unit for pricing. Common options: each, box, pallet, unit, license Example: "license"

    Amount Enter the unit price in your base currency. Example: 499.00

    Account Select the ledger account for revenue categorization. Most products use "Sales of Products" Choose a different account if needed for specialized reporting

    Tax Select the applicable tax rate or choose "Create new tax" if needed. Example: "Standard VAT (20%)" or "Tax Exempt"

  5. Add optional details:

    Description Provide details about the product. This text appears on invoices. Example: "Annual subscription to Pro software suite including all features and updates"

    Attachments Upload product images, spec sheets, or documentation:

    • Drag and drop files onto the attachment area
    • Or select Choose files to browse your computer
    • Supported formats: PNG, JPG, PDF
    • Multiple files allowed

  6. Select Save

The product appears in your catalog and is ready to add to invoices.

tip

Use descriptive names that distinguish similar products. "Software License - Pro Annual" is clearer than just "License" when you have multiple license types.

Creating Products Inline During Invoicing​

You can create products on the fly while building invoices:

Steps:

  1. While creating or editing an invoice, navigate to the line items section
  2. Start typing a product name in the item field
  3. If no matching product exists, press Enter or continue typing
  4. A new line item appears with editable fields
  5. Complete the fields (name, quantity, price, tax)
  6. Select Save on the invoice

Fiskl automatically creates a product template from this inline entry. The product appears in your catalog for future use.

When to use inline creation:

  • You need to invoice quickly for a one-time item
  • You're selling something new and want to test pricing
  • You'll standardize the details later

Product Components Explained​

Name​

The primary identifier in your catalog and on invoices. Make it specific enough to distinguish similar items but concise enough to read easily.

Unit​

Defines how the product is measured and sold. Choose units that match how you price and deliver:

  • each: Individual items (most common)
  • box: Bulk packaging
  • pallet: Large quantity shipments
  • license: Software or digital rights
  • unit: Generic measurement

The unit label appears on invoices next to quantity.

Amount​

The standard selling price per unit. You can adjust this price on individual invoices without changing the template.

Account​

Links the product to your Chart of Accounts for financial reporting. Revenue from this product credits the selected account when invoices are paid.

Common accounts for products:

  • Sales of Products (general merchandise)
  • Software Revenue (digital products)
  • Equipment Sales (machinery or tools)

Tax​

The default tax rate applied when adding this product to invoices. You can override the tax rate on individual invoices if needed.

Description​

Explains what the product is and what it includes. This text appears on invoices, so write it for client-facing clarity.

Good descriptions:

  • Explain what's included
  • Note any limitations or terms
  • Keep it concise (1-3 sentences)

Attachments​

Store product-related files for reference or client sharing:

  • Product photos
  • Technical specifications
  • User guides
  • Warranty information

Attachments don't automatically appear on invoices but are available for reference.

Using Products in Invoices​

Once created, add products to invoices in three ways:

Method 1: From the Products List​

  1. Go to Products & Services
  2. Locate the product
  3. Select the product row to open details
  4. Select Add to new invoice or Add to existing invoice
  5. Choose the target invoice if adding to existing
  6. The product appears as a line item

Method 2: From the Invoice​

  1. Open an invoice (new or existing)
  2. Navigate to the line items section
  3. Select Add item or start typing in the item field
  4. Select the product from the dropdown list
  5. The product populates with preset details
  6. Adjust quantity as needed

Method 3: Quick Search While Invoicing​

  1. While creating an invoice, type the product name in the item field
  2. Matching products appear as you type
  3. Select the product from suggestions
  4. It populates automatically with preset details

Adjusting Products on Invoices​

When you add a product to an invoice, it becomes a line item you can customize:

Adjustable fields:

  • Quantity: Change the number of units sold
  • Unit Price: Override the default price for this transaction
  • Description: Add transaction-specific notes
  • Tax: Change the tax rate for this line item

Important: Changes to invoice line items don't affect the original product template. Future invoices still use the template's default values.

Best Practices​

Use consistent naming: Develop a naming convention for related products. Example: "Software - Pro Annual", "Software - Basic Monthly", "Software - Enterprise Annual"

Set accurate default prices: Use your standard pricing as the template default. You can always adjust on specific invoices for discounts.

Assign products to correct accounts: Choose ledger accounts carefully. This affects financial reports and tax categorization.

Add detailed descriptions: Write descriptions that answer common client questions. This reduces follow-up inquiries.

Upload relevant attachments: Include product images or spec sheets to help your team and clients understand what's being sold.

Review pricing regularly: Update product templates when you change standard pricing. This keeps new invoices accurate.

Create products before invoicing: Set up your catalog before busy invoicing periods. Last-minute inline creation works but isn't ideal for accuracy.

Common Questions​

Can I change a product after using it on invoices?​

Yes. Changes to the product template don't affect existing invoices. Only new invoices use the updated details.

What happens if I delete a product?​

Existing invoices containing that product remain unchanged. You can't add the deleted product to new invoices.

Can I track inventory quantities?​

Fiskl products focus on pricing and invoicing templates, not inventory stock levels. For inventory management, consider using dedicated inventory software that integrates with Fiskl.

How do I handle product variations?​

Create separate product templates for each variation (size, color, model). Use clear naming to distinguish them. Example: "T-Shirt - Blue - Medium", "T-Shirt - Blue - Large"

Can I have different prices for different clients?​

Product templates store one default price. Adjust the unit price on individual invoices when needed, or create separate products for different pricing tiers.