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AI Expenses

AI Expenses automates your expense processing by extracting data from receipt and invoice images using advanced OCR technology. Upload your documents and let Fiskl handle the data entry automatically.

Why Use AI Expenses​

Manual expense entry is time-consuming and error-prone. AI Expenses eliminates data entry by automatically extracting vendor details, amounts, dates, and line items from your uploaded documents.

Key benefits:

  • Eliminate manual data entry completely
  • Process expenses in seconds, not minutes
  • Reduce human error in expense recording
  • Automatic categorization of expenses
  • Instant reconciliation with bank transactions

How It Works​

The AI Expenses workflow follows four automatic steps:

  1. Upload: Upload receipt or invoice images via the web interface
  2. Extract: OCR technology extracts all relevant data from the document
  3. Save: Expense is automatically saved to Accounts Payable with proper categorization
  4. Reconcile: System automatically matches with bank transactions when they appear

Key Features​

  • Intelligent OCR: Extracts vendor name, date, amount, tax, line items, and more
  • Automatic Categorization: AI suggests the correct expense category based on document content
  • Multi-Document Support: Upload multiple receipts at once for batch processing
  • Original Document Storage: All original images are preserved with the expense record
  • Automatic Reconciliation: Matches expenses with bank transactions without manual intervention

Supported File Formats​

AI Expenses accepts these image and document formats:

FormatExtensionNotes
PDF.pdfMulti-page documents supported
JPEG.jpg, .jpegMost common format for photos
PNG.pngHigh-quality screenshots
HEIC.heicApple photos (auto-converted to JPEG)

Automatic Conversions:

  • HEIC files convert to JPEG automatically
  • Large PNG files convert to JPEG for faster processing
  • Oversized images are resized to optimize processing speed

Processing Time​

Processing time depends on document complexity and system load:

  • Simple receipts: A few seconds
  • Complex invoices: Up to 1 minute
  • High system load: May take several minutes

You can continue working while documents process in the background. The system notifies you when processing completes.

Accessing AI Expenses​

AI Expenses is available from the left sidebar menu:

  1. Select AI Expenses from the main navigation
  2. Upload your documents to begin processing

Available Guides​