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Managing Vendors

This guide explains how to manage vendors in Fiskl and helps you track purchases and maintain accurate expense records.

What Are Vendors?​

Vendors are the companies or individuals from whom you purchase goods or services. Fiskl uses vendors exclusively for expense tracking and accounting transactions.

For example, when you pay a utility bill, the vendor is the utility company. For every future utility bill from this company, you select the same vendor to maintain consistent records.

Creating Vendors​

You can create vendors in three ways:

  • While recording an expense
  • While creating an accounting transaction
  • Directly from the Vendors list

Create a Vendor While Recording an Expense​

When you record an expense, the vendor field is required. You can select an existing vendor or create a new one directly from this field.

Create a Vendor While Recording an Account Transaction​

When you record an account transaction expense, you select an existing vendor or create a new one from the vendor field.

Create a Vendor from the Vendors List​

To create a vendor directly:

  1. Open Vendors

    In the left sidebar, go to Clients & Vendors and select the Vendors tab.

  2. Start creating

    Select New Vendor.

  3. Enter vendor details

    Enter the vendor name. Optionally, add contact information or notes about the vendor.

  4. Save the vendor

    Select Save to create the vendor.

Managing Your Vendor List​

The Vendors list displays all your vendors in one location. From this list, you can view all vendors, edit vendor details, and archive inactive vendors.

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Vendors with associated expenses or accounting transactions are archived when removed. You can reinstate archived vendors at any time. Vendors without transactions are permanently deleted.

Best Practices​

Follow these practices to maintain an organized vendor list:

  • Use consistent naming conventions to avoid duplicate vendor entries
  • Create vendors as you encounter them during business operations
  • Review your vendor list periodically to ensure information remains accurate
  • Use the notes field to record important details about the vendor or your business relationship

Effective vendor management contributes to accurate expense tracking and smoother accounting processes in Fiskl.