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Logging Mileage

Mileage tracking in Fiskl allows you to record and bill for business-related travel. This feature is essential for professionals who need to track vehicle usage for client billing or tax purposes.

Understanding Mileage in Fiskl​

In Fiskl, mileage entries are standalone line items that represent distance traveled for business purposes. They can be created independently and later added to invoices for client billing.

Key features of mileage tracking:

  • Multiple methods for mileage entry
  • Customizable rates per mile/kilometer
  • Integration with Google Maps for distance calculation
  • Available on both web dashboard and mobile app
  • Option to attach images (e.g., odometer readings)

Mileage Entry Methods​

Fiskl offers three ways to track mileage:

  1. Direct miles/kilometers entry:

    • Enter the distance traveled and the rate
    • Fiskl calculates the total cost

  2. Google Maps integration:

    • Enter start and end points
    • Fiskl uses Google Maps to calculate the distance
    • Apply your mileage rate to the calculated distance

  3. Odometer readings:

    • Enter start and end odometer readings
    • Fiskl calculates the distance traveled
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Use the Google Maps integration for accurate distance calculations.

Mileage Entry Components​

A mileage entry in Fiskl typically includes:

  1. Distance: The miles or kilometers traveled
  2. Rate: The per-mile or per-kilometer rate
  3. Date: When the travel occurred
  4. Description: Details about the trip or purpose
  5. Client: The client for whom the travel was done (for billable mileage)
  6. Images: Optional attachments (e.g., odometer readings)

Billable vs. Non-Billable Mileage​

Mileage entries can be marked as billable or non-billable:

  • Billable: Can be added to client invoices
  • Non-billable: Used for internal tracking or tax purposes
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When you add a mileage entry to an invoice, it automatically becomes billable to that invoice's client.

Mileage Tracking on Mobile​

The Fiskl mobile app allows you to track mileage on the go, offering all the features available on the web dashboard:

  • Enter miles/kilometers directly
  • Use Google Maps integration
  • Record odometer readings
  • Attach images of odometer or receipts

This ensures you can accurately track your mileage regardless of where you're traveling.

Best Practices for Mileage Tracking​

  1. Be consistent: Develop a habit of recording mileage immediately after trips for accuracy
  2. Use descriptive entries: Provide clear descriptions for each mileage entry to justify billing and help with tax reporting
  3. Keep rate updated: Ensure your mileage rate is up-to-date and complies with relevant tax regulations
  4. Utilize images: Attach images of odometer readings for trips where exact mileage is crucial
  5. Regular review: Periodically review your mileage entries to ensure all billable travel is invoiced

Remember, effective mileage tracking in Fiskl not only ensures accurate client billing but also helps maintain proper records for tax purposes and business expense analysis.